ARCHIVED: GenDoc Study Group – Chapter 16


Thomas W. Jones, Mastering Genealogical Documentation, (Arlington, Virginia: National Genealogical Society, 2017.) Softbound available from the publisher’s website and in Amazon Kindle format here:

Chapter 16 Multipart Options for Citing Images
“When researchers determine or suspect an image is not a facsimile, they consult the underlying version. In that rare case they do not cite the image. They just site the underlying version they examined.” p 163.

GenDoc STUDY GROUP – Chapter16 Combined Homework

Selected Comments

00:30:00 June Butka: I was reviewing a citation on a DNA hint. It brought me to a source that I hadn’t seen before. Leading me to a great Uncle.
00:30:41 Cousin Russ: Gendocs Chapter 16 – Multipart Options for Citing Images Melinda Culpon
00:30:41 HilaryGadsby: A microfilm is an image but we can get a printed copy of the image.
00:37:37 CaryBright: Awesome variety of documents Melinda!
00:42:42 HilaryGadsby: I know a Bland researcher in England
00:44:56 June Butka: The important of DATING OUR CITATIONS.
00:47:12 Cousin Russ: Sheri Fenley GENDOC Online Study Group Chapter 16: Multipart Options For Citing Images
00:49:41 June Butka: Some even think it is an F or T.
00:51:58 June Butka: I have recently taken photogrpahs of letters and documentation in a desk. I need to cite them properly.
00:52:07 MelindaCulpon: First Postage Stamps authorized in the United States 3 Mar 1847 – USPS
00:55:28 June Butka: If you have the photogrpah of the letter in your possesion, but the letter is in another private residence. Would you cite the image private location or the letters location?
00:56:44 June Butka: Would we need to site the image also?
00:56:50 HilaryGadsby: I have digital images of letters and my sister has the originals
00:57:55 DaveRobison: It was like accepting a collect call!
00:58:56 HilaryGadsby: Who made the digital image?
01:00:41 Cousin Russ: GenDoc STUDY GROUP – Chapter16 Combined Homework
01:00:56 Cousin Russ: Hilary​​ ​​Gadsby Chapter​​ ​​16 “​​Multiparty​ ​Options​ ​for​ ​Citing​ ​Images”
01:02:50 June Butka: If you find the letter in an ancestors desk do you include the desk that has been handed down each generation in the citation?
01:03:25 CaryBright: June, yes for sure because that is the provenance of the letter AND the desk
01:04:01 June Butka: Thank you Cary. That was my thought. I just need to think how to create the citation.
01:04:17 HilaryGadsby: Too often provenance is missing
01:06:24 June Butka: I even have an image of the desk.
01:07:44 HilaryGadsby: Photos found in an album with details about who they are is important. I took photos of the album but have removed the photographs to archival storage.
01:07:56 SheriFenley: Cary I just now notices the photograph wreath behind you – I love it!
01:08:56 CaryBright: I taught Heriloom Crafting at my Gen Society for a few years and made quite a few fun items!
01:09:51 SheriFenley: I am going to email you later today – would you mind sharing a few of those crafty ideas for my gen society? I will of course give you your props
01:13:12 SheriFenley: Hilary – discursive notes girl – discursive notes!
01:15:33 SheriFenley: Dave if hilary were writing for a US audience maybe she should put the country, but not if she were writing for England audience
01:15:41 Danine Cozzens: Even countries change names. Should we cite the name as it was at the time the source was created? or as it is known now? [Cite locations by name when the event took place.]
01:16:12 June Butka: Hilary I scanned my scrapbboks and made a digital bound copy of the album, before archival storage.
01:16:31 SheriFenley: maybe research notes is a better place for that
01:22:07 June Butka: Sorry Danine, not Diane.
01:28:48 Jacqueline Wilson: I am not getting the actual chat – I am jus seeing from … to with no content. Can you republish the homework. Then I might see it – I hope!
01:29:59 CaryBright: make sure you have all panelists and attendees open so you not just on yourselft
01:30:40 Cousin Russ: Jacqueline – Not sure what you are asking. I have posted Myrt’s document and the individual homeworks. What are you missing
01:32:17 June Butka: Good point about Post title verse blog title.
01:37:30 Jacqueline Wilson: Black Hawk War was in Illinois for the most part
01:38:00 Cousin Russ: Chapter 16 Multipart Options for Citing Images Dave Robison
01:38:41 Cousin Russ: Mastering Genealogical Documentation – Chapter 16 Lisa Gorrell
01:39:05 Jacqueline Wilson: Russ, the entire chat before 11:56. It is now showing up. I have had multiple computer issues today.
01:39:21 Jacqueline Wilson: Thanks to all who reposted it!
01:41:09 Cousin Russ: GenDoc Study Group, Ch. 16 Assignment Cary Bright
01:41:09 June Butka: Great job everyone on your homework. Job well done to all.
01:41:31 Cousin Russ: GenDoc STUDY GROUP – Chapter16 Combined Homework
01:41:56 June Butka: I just recieved my Albion Seed book today.
01:42:09 Cousin Russ: The conversation continues —

01:42:32 Cousin Russ: Join Cousin Russ and DearMYRTLE as we play “Pluswords” on GAME NIGHT with Sir Michael Daniels on Friday, 19 Jan 2018 starting at 10pm Eastern.

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Here’s the link to DearMYRTLE’s Event Calendar

Here’s the link to the GeneaWebinars Blog & Calendar of other genealogy webinars, chats and hangouts –

If you’d like to learn more about attending a live DearMYRTLE Zoom webinar using your smart phone, tablet or computer, you’ll find this short subject orientation worthwhile.

ARCHIVED: GenDoc Study Group Chapter 15


We’re up to Chapter 15 “Citing Images of previously Unpublished Materials” where Dr. Jones says

“… organizations have digitized countless volumes of unpublished material. Archives, businesses, governmental, and religious organizations image this material, sometimes with little or no human intervention. Much of it has come from unpublished Genealogical Society of Utah/FamilySearch microfilm mechanically run through scanners.” Source: Jones, Thomas. Mastering Genealogical Documentation (NGS Special Topics Series Book 122) (Kindle Locations 4017-4019). National Genealogical Society, Inc.. Kindle Edition.

Although the author eschews two of the four citation samples he provides, the consensus of the panelists is to include as much in the citation as possible – both WHEREIS and WHEREIn.

We decided it was good  Dr. Jones shows the less-desirable citation formats as they provide us the opportunity to compare and contrast citations we created in our homework.

00:50:13 Valerie EichlerLair: Jones’ [Methodology] course at SLIG [Salt Lake Institute of Genealogy] is going to change your ways Melinda! Plus, all you will have time for is sleep, eat, class, and homework. 🙂
[Comments regarding screen size and video quality]
00:55:57 Dawn Carlile: Very clear!
00:56:09 Ginger Martinez: very clear here too
00:56:09 Melissa Barker: Very clear, I see the red mouse pointer very good!
00:56:09 Jacqueline Wilson: Very Clear!!!!!
00:56:09 MelindaCulpon: looks good
56:12 Anna Matthews: Yes, nice and sharp.
00:56:14 Jane Haldeman: Very sharp and love the pointer
00:56:18 Yvonne Demoskoff: It’s perfect on my monitor, Myrt. Love that little red pointer, too
00:56:49 Sheryl Whisenhunt: Sharp, clear, and red dot for mouse pointer.
00:57:11 Cousin Russ: Thank you all for your feedback
00:59:34 Cousin Russ: Combined Chapter 15 Homework –
00:59:38 Lisa Gorrell: What’s interesting, is this death certificate can still be found in all of the places Cary visited.
00:59:48 Cousin Russ: Thomas W. Jones. Mastering Genealogical Documentation, (Arlington, Virginia: National Genealogical Society, 2017.) Softbound available from the publisher’s website Kindle format at Amazon here:
01:01:36 Melissa Barker: Study the Finding Aid!
01:07:37 Yvonne Demoskoff: I have a few relatives in that CEF database, Dave, so it’s interesting to see how you crafted your citations.
01:09:01 Lisa Gorrell: It’s important when you show the wrong way to do something, is to explain why. When I was training, we never showed the wrong way–we didn’t want people to practice that!
01:12:01 Anna Matthews: The creator of the original record is The Ministry of Overseas Forces of Canada according to the LAC website.
01:13:05 Anna Matthews: I wrote the citation for my Granduncle’s file in both ways that Dr. Jones showed under option 3 but I’m not sure which I prefer or if either one is correct!
01:13:35 MelindaCulpon: Question? Do we think that eventually there will be digital image numbers – that can be tracked like ISP numbers currently?
01:14:00 Yvonne Demoskoff: is that record # needed to find it again?
01:15:27 Yvonne Demoskoff: what if you put instead Dickson’s regt. #?
01:15:43 Anna Matthews: Yes, the Attestation Paper is only the first two images of the file.
01:16:26 Marceline Beem: Melinda, a lot of the journals I used in grad school had what’s called DOI numbers that identified that article no matter what database it was in. So it’s possible, but whether or not it’s practical is another question all together.
01:18:22 Lisa Gorrell: That’s why you need to look at the notes about the database first.
01:20:43 Jacqueline Wilson: At the top of the document, there is a preprinted name. Would that be the author?
01:20:50 Yvonne Demoskoff: Dave, it might be helpful to say it’s an Original att. paper, because there are sometimes duplicates and triplicates out there.
01:22:23 Valerie Eichler Lair: Dave – I’ll spend time this afternoon and tonight on your citation. 🙂 I’ll PM you what I come up with. <hee hee>
01:24:43 Anna Matthews: Dave and Valerie, this is the blog post that I wrote when I was trying to craft my citation for these records, if at all helpful:
01:26:21 Hilary Gadsby: This week we have found out how useful waypoints are in citations
01:26:22 DaveRobison: Anna… Thanks! I’ll take a close look at it after we’re done here.
01:33:50 Cousin Russ: Combined Chapter 15 Homework –


GenDoc Study Group Chapter 5 – Capitalization, Italics, Punctuation and Other Citation Subtleties


GenDoc Study Group – A DearMYRTLE Hangout Series

Join us on Wednesday, 11 Oct 2017 for our live discussion of Chapter 5 – Capitalization, Italics, Punctuation and Other Citation Subtleties from Thomas W. Jones, Mastering Genealogical Documentation, (Arlington, Virginia: National Genealogical Society, 2017.) Softbound available from the publisher’s website Kindle format at Amazon here:

Noon Eastern US (New York), 11am Central US (Chicago), 10am Mountain US (Denver, Salt Lake City), 9am Pacific US (Los Angeles)

Panelists have submitted homework with examples from their own research that correlate to Dr. Jones’ points in Chapter 5. The scanned image of their homework, with Ol’ Myrt’s notations is GenDoc_Chapter5scan.pdf – Google Drive

Sure you could watch the embedded live and archived vedeo presentation here and on DearMYRTLE’s YouTube Channel, but why not view and comment during the broadcast by going to

This hangout series is free. Log in with your preferred social media account Facebook, Google, LinkedIn, or Twitter.

NOTE: Due to copyright restrictions, participants may not post the questions from the book. Merely write about one part of the chapter that “speaks to you” and provide an example from your own research. When quoting Dr. Jones, merely incorporate a sentence or two in your homework. Thank-you.

Announcing GenDoc Study Group Panelists


The following brave souls have volunteered to be panel participants for the upcoming GenDoc Study Group. Each will take Dr. Thomas W. Jones’ newest book, Mastering Genealogical Documentation, chapter by chapter and post examples from their own research to illustrate points that speak to them. Sessions will begin 13 Sept 2017 at Noon Eastern. Registration will be available shortly before at

Marceline Beem “I have been researching my own family for 20 years, and have researched pro bono for several friends in the last 5 years. Most of my family is in the southeastern U.S., but I do have one line that goes to the Midwest and New England.”

Blaine Bettinger “I need to work on documentation! – I have been a genealogist for 25+ years, and a genealogical professional for 8+ years.”

Claudia Breland “… To get more out of the book, and practice with specific examples. I have the book and have been reading and studying – it’s enormously helpful in my work as a professional genealogist. – I first became interested in family history in 1974, when I was 20. I became a professional genealogist 8 years ago, and have been constantly learning and growing since then. I work with clients, I do genealogy presentations in Western Washington, and I have written books.”

Cary Bright “Started in 1997, as keeper of the last of the family ephemera for my father. Married into a Norman family and I am the only family historian. Love the research and learning to be a much better record keeper. GPS panel member 2015.”

Melinda Culpon “Continue learning. – Have been researching and trying to find more and correctly document information.”

Sheri Fenley “I am almost ready to go “on the clock” again with BCG and feel this will help me quite a bit. I consider myself a professional genealogist but want to become certified and then go for accreditation with ICAPGEN. Need just a bit more education mostly for self-confidence.”

Hilary Gadsby “Want to reflect the subject from the point of view of someone who is using largely sources in the UK. To illustrate that this book is relevant wherever you are carrying out your research. – I have been researching for about 17 years. When I started very little was on the internet. Research consisted of speaking to relatives and following up leads with ordering documents and visiting archives and libraries. I am an amateur who has learnt from others by reading and sharing research strategies. I also recently started a one name study.”

Lisa Gorrell “Creating citations is fun! Being on the panel is rewarding and an honor. Been researching own family over 20 years. Taking clients the past two years. Working towards certification.”

Valerie Eichler Lair “I need to read and study the book. There’s no better way than to “finally” be on a panel. Plus, DearMYRTLE twisted both my arms behind my back! – I am a professional genealogist and have conducted research since 1989.”

Dave Robison “It’s a matter of continuous improvement and self-education. This interactive format is productive and one that I enjoy being a part of. – Beginning in the late 90s, I searched for answers to my family background never offered to me growing up. After making a surprising number of discoveries on my own, I began to assist a few friends and other family members in their own research.”

Mary Jane Saylor “Board member of the Utah Genealogical Association. Served on the SLIG committee as assistant registrar and marketing coordinator. Attend most institutes and conferences, been researching for 30+ years.”

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We have more than 10 panelists to allow for absences. Viewers may complete homework assignments, though priority will be given to discussion of panel participant’s submissions.

Please reference the syllabus and include your name at the top of each homework assignment. Post homework in a blog or public Google Doc and post the link in the hangout for the appropriate chapter’s study group session. Also take care to observe the book’s copyright restrictions.

Thomas W. Jones, Mastering Genealogical Documentation, (Arlington, Virginia: National Genealogical Society, 2017.) Softbound available from the publisher’s website Kindle format at Amazon here:

Happy family tree climbing!
Your friend in genealogy.

For Further Reading

GenDoc Study Group: Call for panelists

Mastering Genealogical Documentation by Thomas W. Jones will be the subject of our 2017 fall semester study group. As such we need a dedicated group of motivated panel participants willing to read a chapter and submit homework in advance of each study group session. The book is also available in Kindle format here.

Participants will review Dr. Jones’ homework examples but will post examples from their own research to illustrate points outlined in the focus chapter that speak to them.

  • UPDATE: Panelists will be announced shortly.
  • To appear as a panel participant, each must have reliable wired internet, a headset mic and earphones, and a webcam.
  • Google accounts are required for login.
  • Panelists meet in the green room 30 minutes prior to the scheduled start of each study group session.
  • Each panel participant will be added to a private Facebook group for back-channel discussions about attendance and other items not moving the chapter discussion forward. (This keeps the hangout’s unified chat free of off-topic discussions.)
  • Homework may be posted in a blog or a public Google Doc by noon Eastern on Monday prior to the Wednesday study group session.
  • Homework must include the author’s Google account name, and appropriate citation referencing Dr. Jones’ book at the top.
  • Each week Ol’ Myrt will compile and scan the complete set and upload a .pdf for all attendees to view.
  • All links will be posted at in the appropriate chapter hangout’s unified chat.

All sessions will be held at noon Eastern, 11am Central, 10am Mountain and 9am Pacific.

Wednesday, 13 Sep 2017
Chapter 1 – The Purpose and Nature of Genealogical Documentation

Wednesday, 20 Sep 2017
Chapter 2 – Noncitation Aspects of Genealogical Documentation

Wednesday, 27 Sep 2017
Chapter 3 – Citation Settings, Forms and Shortcuts

Wednesday, 4 Oct 2017
Chapter 4 – Assembling Components into Clear Citations

Wednesday, 11 Oct 2017
Chapter 5 – Capitalization, Italics, Punctuation and Other Citation Subtleties

Wednesday, 18 Oct 2017
Chapter 6 – Determining a Source’s Publication Status

Wednesday, 25 Oct 2017
Chapter 7 – Issues in Citing Source Titles, Descriptions or Both

Wednesday, 1 Nov 2017
Chapter 8 – Authors, Creators and Informants

Wednesday, 8 Nov 2017
Chapter 9 – Citing Absent, Hidden, Obvious, and Perplexing Dates for Sources, Information and Events

Wednesday, 15 Nov 2017
Chapter 10 – Citing Numbered, Grouped, and Subgrouped Offline Sources and Information Items

Wednesday, 22 Nov 2017
Chapter 11 – Answering the Wherin and Whereis Citation Questions for Online Sources

Wednesday, 29 Nov 2017
Chapter 12 – Identifying Offline Publishers and Repositories

Wednesday, 6 Dec 2017
Chapter 13 – Citing Original Online Content

Wednesday, 132 Dec 2017
Chapter 14 – Citing Images of Previously Published Material

(December break)

Wednesday, 3 Jan 2018
Chapter 15 – Citing Images of Previously Unpublished Material

Wednesday, 10 Jan 2018
Chapter 16 – Multiparty Options for Citing Images

Wednesday, 17 Jan 2018
Chapter 17 – Documenting on Your Own

DearMYRTLE's Profile PicMyrt’s Musings

All too frequently researchers encounter undocumented online trees or compiled genealogies without nothing more than a slight nod to the source of information. We can do nothing more than use such ill-prepared family histories as a possible clue.

In fact, I rarely look at an online tree unless it is with the hope of finding original document sources of information I’ve not previously encountered.

Ol’ Myrt here heartily agrees with the publisher’s description of Dr. Jones’ book:

“Without adequate documentation, a well-researched family history or tree looks like fiction. Mastering Genealogical Documentation teaches genealogists how to cite all kinds of sources clearly, completely, and accurately—including sources for which no model citation exists.”

Happy family tree climbing!
Your friend in genealogy.